Canada 2025 Therapist Conference Participant Contract/Terms of Service

 

Entered into Agreement upon purchase of the Canada 2025 Therapist Conference from Therapist Learning Center. 

Location: Pomeroy Kananaskis Mountain Lodge in Kananaskis Village, Alberta, Canada 

Dates: September 4th - 6th, 2025

 

Parties:

Therapist Learning Center, LLC

704 Cromwell Drive Suite A, Greenville, NC 27858

[email protected]

252-220-0420

(Collectively Known as "Company” or “Company”)

 

And

 

Individuals who have opted into this Agreement by purchasing the Canada 2025 Therapist Conference (Known as "Participant")

Collectively, all of the above people or businesses entering into this Agreement will be referred to as the "Parties."

PURPOSE OF THE AGREEMENT

Participant wishes to hire Company to provide group Companying services on an international conference in Canada, as detailed in this Agreement. Company has agreed to provide such services according to the terms of this Agreement.

 

TERMS

Description of Services. Participant chooses to participate in the Canada 2025 Therapist Conference (known as “Conference”) offered at the Pomeroy Kananaskis Mountain Lodge in Kananaskis Village, Alberta, Canada for 3 days  (from September 4th to September 6th, 2025).

The Conference includes the Services listed below.

Services: Company shall provide Participant with the following services for the Canada 2025 Therapist Conference (known as “Services”):

• A minimum of 8 NBCC-approved CEs
• Group and break out learning sessions on different educational topics from experts in the field
• Networking and community-building activities
• 3 catered lunches at Conference location
• 5 coffee + snack breaks
• Water throughout each day
• Conference trip planning and itinerary support before and during the conference

Company shall not provide Participant with the following services for the Canada 2025 Therapist Conference, and Participant is fully responsible for the procuration and cost of the following services.

• Airfare to and from the Canada 2025 Therapist Conference
• Transportation to and from the conference center and point of arrival in Canada 
• Any meals, dinners, snacks, and drinks purchased outside of the conference activities specifically listed as services provided
• Tips and gratuities
• Any COVID testing required to participate in the Conference
• Travel Insurance
• Additional outings and activities

 

Company is not responsible or held liable for any participant, family, or guests of participants. Company is not responsible for the actions of Participants or any guests or children of participants. Company is not responsible for providing any meals, snacks, beverages, accommodations to any guests or family of participants. 

 

Cost of the Services: The total cost ("Total Cost") for all Services is a non-refundable, one-time payment of $1,200.00. Total Cost must be paid in full at time of registration to participate in the Canada 2025 Therapist Conference.

1. Conference registration Total Cost is $1,200.00 per person who will be receiving the Services listed above.
2. Registration for Canada 2025 Therapist Conference will no longer be available after September 1, 2025.

Late Fees: All payments must be completed at time of registration, unless the Participant makes other arrangements with the Company.

Collections: If payment is challenged and the Card on File is not able to be charged, Company reserves the right to seek payment through collections or any other legal means. Participant shall be responsible for any outstanding balance in full, as well as any collection and/or attorney's fees incurred as a result of Company’s good faith efforts to collect any monies owed.

Transfers/Refunds: Participant will NOT receive a refund should they cancel their Conference registration, unless the Company makes other arrangements with Participant, which is at the full discretion of the Company. Total Cost for Conference registration is nonrefundable unless the Canada 2025 Therapist Conference is canceled by the Company, or Participant can produce reasonable documented proof of necessary cancellation for circumstances, which will be determined by the Company. It is recommended that you purchase travel insurance for this trip so you can be reimbursed in the event of any cancellation.

 

PROTECTIONS & RELATIONSHIP

Bad Faith Competition: Participant agrees not to offer any similarly marketed or positioned offering as this Conference for at least one year following Participant’s participation via this Agreement. A similarly marketed or positioned offering is one that:

• Is likely to or can be proven to cannibalize sales from this Conference; or
• Is deemed to be in bad taste, or created in bad faith, at the discretion of the Company.
• For example, if Participant joins this Conference for the sole purpose of stealing this Conference’s format, Participants or materials, this is considered bad faith behavior.

Confidentiality: Parties will treat and hold all information of or relating to this Agreement, the Services provided, and the Parties’ businesses in strict confidence and will not use any of this information except in connection with fulfilling the terms of this Agreement, and, if this Agreement is terminated for whatever reason, Parties will remain bound to the Confidentiality provision of this Agreement. Confidential information (known as “Confidential Information” in this Agreement) means information that is of value to its owner and is treated as proprietary or confidential including but not limited to, intellectual property, inventions, trade secrets or information, financial data or information, speculation, knowledge, general Company data or reports, future business plans, strategies, advertising campaigns, information regarding executives and employees, emotional or personal information shared during the Services, or the terms and provisions of this Agreement.

Further, at all times neither Party shall use or disclose any Confidential Information relating in any way to the past, present, or future business affairs, conditions, Participants, customers, efforts, employees, financial data, operations, practices, products, processes, properties, sales, emotional or personal information, or services of or relating in any way to the Parties in whatever form to any parties outside of this Agreement.

Any accidental breaches of this Confidentiality Agreement, whether direct or indirect, shall be communicated with all practical speed to the other Party, according to the Notice provisions outlined in the Agreement, and appropriate and relevant corrective action taken at the responsible Party’s expense.

This Agreement imposes no obligation upon the Parties with respect to any Confidential Information that was possessed before initial business interactions commenced between the Parties; is or becomes a matter of public knowledge through no fault of the receiving Party; is rightfully received from a third party not owing to a duty of confidentiality; is disclosed without a duty of confidentiality to a third party by, or with the authorization of, the disclosing Party; or is independently developed by either Party without prior knowledge of privileged or confidential information.

Non-Exclusivity: The Parties expressly acknowledge that this Agreement does not create an exclusive relationship between the Parties. Participant is free to engage others to perform services of the same or similar nature to those provided by the Company, and the Company shall be entitled to offer and provide services to other Participants, and otherwise advertise the services offered by the Company. However, nothing in this paragraph should be construed to release Participant from its payment obligations to the Company.

 

LIMIT OF LIABILITY

Waiver of Liability: Participant voluntarily signs this waiver in favor of Company in consideration for Canada 2025 Therapist Conference. Having read and signed this waiver, Participant acknowledges that for herself/himself/their self, Participant’s heirs, executors, administrators, representatives, or anyone else who might claim on Participant’s behalf, hereby waives, releases, and discharges Company and its officers and directors, staff, employees, agents, and volunteers from and against any blame and liability for any injury, harm, loss, inconvenience, or any other damage of any kind whatsoever, which may result from or be connected in any way to Participant’s participating in the Canada 2025 Therapist Conference, and Participant agrees to hold them harmless from any such claim(s). In addition to the absolute and unqualified release from all liability, Participant hereby represents that Participant will conduct herself/himself/their self in a safe and prudent manner while participating in the Canada 2025 Therapist Conference. Company reserves the right to cancel an activity or release a participant if it feels the participant’s conduct is inappropriate or disruptive. Participant is aware that by signing this, Participant is waiving certain legal rights, including the right to sue Company or its officers and directors, staff, employees, agents, and volunteers.

Maximum Damages: Participant agrees that the maximum amount of damages he or she is entitled to in any claim relating to this Agreement or Services provided in this Agreement are not to exceed the Total Cost of Services provided by Company.

Indemnification: Participant agrees to indemnify and hold harmless Company, its related companies, parties, affiliates, agents, independent contractors, assigns, directors, employees and officers from any and all claims, causes of action, damages, or other losses arising out of, or related to, the Services provided in this Agreement, including all actions, causes of action, injuries, claims, negligence, costs or expenses, arising out of or related to Participant’s participation in Services and any related activities. Participant agrees to either secure a reasonable amount of insurance coverage to pay for any claims, causes of action, damage, attorney fees, or other losses as a result of accident or negligence on behalf of the Parties to this Agreement, or if no insurance is secured, Participant waives its right to directly or indirectly ask or force Company to pay for any such damages.

Disclaimer: Participant agrees and understands Company is not providing the professional services of an attorney, accountant, or financial planner. Should Participant desire the listed professional services that exceed the scope of this Agreement, Participant must sign a letter of engagement of said professional services with the appropriate service provider. No legal, financial, or accounting professional advice will be given without entering into such a relationship via the letter of engagement referenced immediately above.

Guarantees: Company does not make any guarantees as to the results, including financial or other gains, of any Services provided. Company agrees to provide the Services listed in this Agreement prior to and during the Canada 2025 Therapist Conference. Participant agrees to take responsibility for Participant’s own results.

Release: Participant has spent a satisfactory amount of time reviewing Company's work and has a reasonable expectation that Company's Services will produce a reasonably similar outcome and result for Participant. Participant understands and agrees that:

• Every Participant and final results are different; and
• Companying and/or consulting is a subjective service and Company is a provider with a unique vision, with an ever-evolving style and technique; and
• Company will use its personal judgment to create favorable experiences for Participant, which may not include strict adherence to Participant’s suggestions or expectations; and
• Dissatisfaction with Company's independent judgment or individual Companying style are not valid reasons for termination of this Agreement or request of any monies returned.

Media Release: Any media, including photographs, audio or video footage taken by Company or its officers and directors, employees, agents, subcontractors or volunteers, or any media shared by Participant on platforms such as email, Google Business, or Facebook group channel become the property of Company and can be used in future marketing endeavors. Participant grants permission for any media containing Participant’s likeness and image to be used for publication in any reasonable medium, including but not limited to advertising, third-party websites, online media, industry publications, or for any other lawful and positive use as may be determined by Company. Participant further waives any and all rights to review or approve any uses of the media, any written copy related to the media or finished products containing the media.

Emergency Contact(s): Participant agrees to provide Company with emergency contacts prior to the Conference and gives permission to contact the said person(s) in the case of an emergency.

Medical Treatment: You are responsible for your own health and safety while attending the Canada 2025 Therapist Conference, and for seeking medical attention as necessary for any allergic reactions, illness or injury that you experience while attending the conference. In an event where it becomes reasonably necessary for Participant to receive medical treatment at either Participant’s request or Company’s discretion during the conference, Participant understands and accepts full responsibility for any and all medical expenses arising out of any treatment from such an incident. In the event that Participant is unable to make medical decisions in an emergency, Participant consents to the care of any reasonable physician or treatment center to administer treatment until Participant’s Emergency Contact(s) can be reached and take over Participant’s care decisions.

Assumption of Risk: Participant understands and agrees that the conference includes dining, social, and recreational activities. Any activity can involve an element of risk or injury. Participant assumes the risk of any activity, and the risk of using any reasonable means of transportation to and from such activities, whether provided by Company or a third party. Company will make a reasonable attempt to accommodate any specific housing, dietary, or other health requests, or let the Participant know if such a request is not possible. If Company cannot provide for a specific request, or Participant does not wish to assume any such risks, Participant may take responsibility for providing his or her own food, accommodations, transportation or anything else that the Participant needs or wants to participate in the conference.

Insurance: Participant is advised to purchase an adequate amount of travel, medical, or other insurance that insures the Participant against sickness, health issues, bodily harm, travel cancellations or delays, and incidental or direct damages resulting from Participant’s participation in the conference. In any event, the Participant HEREBY RELEASES AND HOLDS HARMLESS WITH RESPECT TO ANY AND ALL INJURY, DISABILITY, DEATH, or loss or damage to person or property, WHETHER CAUSED BY NEGLIGENCE OR OTHERWISE, the following releases: the Company’s officers, directors, employees, representatives, agents, and volunteers, and vessels from liability and responsibility whatsoever and for any claims or causes of action that the Participant, the Participant’s estate, heirs, survivors, executors, or assigns may have for personal injury, property damage, or wrongful death arising from the above activities whether caused by active or passive negligence of the releasees or otherwise. By initialing below, the Participant agrees to hold the releases harmless and indemnify them in conjunction with any injury, disability, death, or loss or damage to person or property that may occur as a result of engaging in the conference.

Non-disparagement: The Parties mutually agree not to make public defamatory statements that would materially harm the reputation or business activities of any Parties to this Agreement.

 

CANCELLATION, RESCHEDULING, AND NO-SHOWS

Cancellation Policy: If Participant desires to cancel Services or is otherwise no longer able to or desires to enjoy the Services listed in this Agreement, Participant agrees to give Company Notice as soon as is reasonably possible.

Company will provide refunds in accordance with the Terms for Transfers/Refunds. Company reserves the right in any circumstances to cancel the Canada 2025 Therapist Conference. In this event, Company may cancel the conference and refund Participant’s payments.

No Liability for Third-party Cancellations: While Company may make recommendations regarding travel, airfare, and transportation to and from the conference, Company is not liable for cancellations made by Participant’s chosen transportation method. Company does not accept any liability for cancellations, delays or changes to Participant’s travel arrangements caused by war, threat of war, terrorist actions or threats, closure of airports, civil strife, industrial action, natural disaster, technical problems to transport, staff cancellations, unforeseen changes in your personal circumstances or other events beyond Company’s control.

Schedule: The Conference schedule is subject to change. The Company will attempt to give reasonable notice of all schedule changes and allow reasonable accommodations to the Participant for conflicts arising from Company’s own scheduling changes. However, no adjustment or proration of fees will be applied if Company’s schedule changes due to extenuating circumstances.

Late Arrival: The Conference shall begin at the agreed upon start date. No proration of fees will be provided for Late Arrivals.

Non-Participating Participant: If it becomes impossible for Company to render Services due to the fault of the Participant or parties related to Participant, such as failure of one or more essential parties to the Services to provide reasonably requested documents or feedback in a timely manner, or Participant’s failure to show up for scheduled meetings without reasonable notice, at the discretion of the Company, Company reserves the right to cancel this Agreement without any further Services delivered. Upon cancellation or Participant’s unreasonable delay, all outstanding fees are immediately due and payable to Company.

Force Majeure: Regardless of the above, either party may choose to be excused of any further performance obligations in the event of a disastrous occurrence outside the control of either party that materially affects the Services provided in this Agreement, including a natural disaster (fires, explosions, earthquakes, hurricane, flooding, storms, pandemic shutdown, or infestation); war, Invasion, Act of Foreign Enemies, Embargo, or other Hostility (whether declared or not); or any hazardous situation created outside the control of either party such as a riot, disorder, nuclear leak or explosion, or act or threat of terrorism.

Failure to Perform Services: In the event Company cannot or will not perform its obligations in any or all parts of this Agreement, such as in the event of an unforeseen health emergency of the Company or essential Company employees to the Services, Company (or a responsible party) will:

• Immediately give Notice to Participant via the Notice provisions detailed in this Agreement, below; and
• Issue a refund or credit based on a reasonably accurate percentage of Services rendered or find a reasonable replacement; or
• Excuse Participant of any further performance and/or payment obligations in this Agreement.

GENERAL PROVISIONS

Governing Law: The laws of the state of North Carolina govern all matters arising under or relating to this Agreement, including torts.

Severability: If any portion of this Agreement is deemed to be illegal or unenforceable, the remaining provisions of this Agreement remain in full force, if the essential provisions of this Agreement for each Party remain legal and enforceable.

Notice: Parties shall provide effective notice (“Notice”) to each other, including any payments or invoices, via either of the following methods of delivery at the date and time which the Notice is marked as sent in the inbox or on the payment receipt for postage:

• Company’s Name: Lindley Cherry
• Company’s Email: [email protected]
• Company’s Address: 704 Cromwell Drive, Suite A, Greenville, NC 27858

And

• Company’s Name: Leah Riddell
• Company’s Email: [email protected]
• Company’s Address: 704 Cromwell Drive, Suite A, Greenville, NC 27858

Capacity: All Parties agree they are of legal age of consent and in sound mental capacity to enter into this Agreement.

Merger: This Agreement constitutes the final, exclusive agreement between the Parties relating to the Services contained in this Agreement. All earlier or other negotiations and agreements between the Parties on the matters contained in this Agreement are expressly merged into and superseded by this Agreement.

Amendments: The parties may amend this Agreement only by the Parties’ written consent via proper Notice via email or mail, with acknowledgment and acceptance by the receiving Party.

Titles: The titles and section headers in this Agreement are provided for convenience only and should not be construed as part of this Agreement.

Dispute Resolution: Any controversy or claim arising out of or relating to this contract, or the breach of this Agreement, will be settled by alternative dispute resolution (ADR) prior to a formal complaint. ADR includes arbitration or mediation administered by an authorized entity, such as the American Arbitration Association, in accordance with its Commercial [or other] Arbitration Rules. Any judgment on the award rendered by the arbitrator(s) or mediator(s) may be entered in any court having jurisdiction over this Agreement and related dispute resolution proceedings.

 

SIGNATURES

By purchasing Canada 2025 Therapist Conference you are opting into the Terms of Service and you agree that you are legally obligated to adhere to this Agreement and agree to comply with all terms.

 

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